Nevada Library Association Handbook
Board of Trustees
Appointed Officers & Standing Committees
In the late 1950's and early 1960's, two committees appeared on NLA lists, a budget committee and an auditing committee, the latter because the association was unable to pay for an auditor. There are no records of either committee after 1963, but in 1968, a finance committee began to be listed as a standing committee. The finance chair is a voting member of the board.
Finance Committee Chair
- 1967-1969, Anne Amaral
- 1969-1971, Martin Dickstein
- 1971-1973, Hazel Potter
- 1974, Charles Hunsberger, Clark County Library District
- 1975, John Tylczak, Western Nevada Community College
- 1976-1977, Randy Bledsoe, Sparks Branch Library
- 1978, Jack Ritenhouse, University of Nevada, Reno
- 1979-1980, Joyce Ball, University of Nevada, Reno
- 1981, Diane Brigham, Ormsby Public Library
- 1982, Anne Hawkins, Washoe County Library
- 1983, Gretchen Billow, Western Nevada Community College
- 1984, John McDonald, Washoe County Library
- 1985, Janet Winiger, Joan Kerschner
- 1986, Bill Strader, Nevada State Library and Archives
- 1987-1988, Sally Kinsey, Washoe County Library
- 1989-1990, Gary Avent, Elko County Library
- 1991, Joyce Cox, Nevada State Library and Archives
- 1992, Laura Golod, Las Vegas-Clark County Library District
- 1993-1994, Elizabeth Parang, University of Nevada, Las Vegas
- 1995-1998, Anita Guymon, Wells Combined School
- 1999, Keri Putnam, Nevada State Library & Archives
- 2000-2002, Ken Bierman, UNLV Lied Library
- 2003-2004, Michelle Mazzanti, Henderson Libraries
- 2005-2006, Mary Lohnes, Washoe County Library System
- 2007, Michelle Mazzanti, Henderson Libraries
- 2008-2009, Steve Dimoulas, LVCCLD
- 2010-2011, John Crockett, Washoe County Library System
- 2012-2013, Scott Clonan, Las Vegas Clark County Library District
- 2014-2015, Anne Marie Hamilton-Brehm, Henderson Libraries
- 2016-present, Cherrie Delaney, Las Vegas-Clark County Library District
DUTIES AND RESPONSIBILITIES
- The Finance
Officer is responsible for the finances of the Nevada Library
Association. The incumbent oversees the preparation of the budget in
accordance with the priorities as determined by the board of trustees.
The Finance Officer advises on judicious use of funds, monitors
accounting procedures, approves all expenditures of the budgeted funds
and aids the treasurer whenever possible.
- Any recommended
changes in the bylaws which pertain to finances shall be studied by the
Finance Officer who shall report findings to the board of trustees and
- The Finance
Officer sends out budget request forms to all officers, committee
chairs, interest groups, district representatives and the ALA and MPLA
delegates. A copy of the previous year's budget request and allocations
shall be sent to guide the new appointees.
- The Finance
Officer assembles the budget requests and prepares a budget for
presentation and consideration of the board of trustees at the midwinter
meeting. The budget shall be assembled according to the established
practices of the Association:
a. The cost of travel
for members residing more than 30 miles from the site of the midwinter
board meeting will be borne by NLA. This also applies to advisory,
nonvoting members, the recording secretary, and other officials required
to attend the meeting.
b. Travel and per diem are
reimbursed at the current state rates for both members and nonmembers
such as speakers whose expense is budgeted by the district, interest
group or section sponsoring the event. Speakers for meetings and
programs held in conjunction with the NLA annual meeting are not
reimbursed unless approval has been received from the Board of Trustees.
c. No member of the association shall be reimbursed for travel and per diem to the annual meeting of the association.
d. Those who are local residents (within 30 miles) with respect to a meeting do not qualify for travel or per diem.
e. A meal at the board
meeting is normally catered. If a meal is catered, meal claims for the
day and time of the meeting shall not be honored.
f. The ALA and MPLA
delegates shall be reimbursed for a minimum one-half travel and per diem
expenses for two meetings per year. The full cost of the MPLA
delegate's attendance at the first MPLA board meeting in Denver is paid
by NLA, since MPLA does not pay for this meeting.
g. Traditionally, the president
caters a lunch for the board of trustees at the midwinter meeting and
hosts a cocktail party for attendees of the annual meeting.
h. The purchasing of
goods and services for NLA activities and events is subject to state and
local sales tax. NLA is a nonprofit organization, however NLA does not
qualify as a charitable or educational organization.
- The Finance Officer attends the midwinter board of trustees meeting to present the finance committee's recommendations.
- Results of board action relating to funds shall be sent to expending groups and officers by the Finance Officer.
- Both the Treasurer and Finance Officer must have their signatures authorized in order to write checks.
- Payment for
NLA-related expenses is normally made on a reimbursement basis. A copy
of the reimbursement form is posted on the NLA website for all to
reimbursement is required, two copies of the form plus receipts for all
items are sent to the Finance Officer for approval, after which the
request is forwarded to the treasurer for payment.
- Direct payment
of bills may be made through the same procedure. The advancement of
funds may also be requested, but must be followed by a final report of
all expenses accompanied by receipts.
- If a request
for reimbursement does not fall within the approved budget, the request
is returned to the person who submitted it. The Finance Officer shall
instruct the person on the procedure for receiving additional funds:
a. A request is sent to the president;
b. The president instructs the executive secretary to poll the board of trustees regarding the request.
- In an
emergency, requests may be sent directly to the treasurer, who will
secure approval from the finance chairperson by telephone, fax or email.
- Travel and per diem expenses, when approved, will be reimbursed at the current state rates.
- All requests
for reimbursement must be received by the finance chairperson by
December 31st, so that the books may be closed and audited in a timely
- The Finance
Officer notifies any unit of the association of a shortage of funds or
impending over-use of funds, and the procedure to be followed to request
Revised at the 10/8/10 Board Meeting