Nevada Library Association Handbook

General Information
Master Calendar

January

• Officers take office (except delegates).
• President meets with Library Planning Committee to set goals and priorities for the year.
• President with the executive secretary sets date, place and agenda for January midwinter board of trustees meeting.
• The outgoing treasurer transfers bank books and assists incoming treasurer in change of authorized checkbook signatures.
• Delinquent members notified that they are being dropped from the NLA mailing lists.
• ALA delegate attends the ALA midwinter conference.
• NLA board of trustees meeting.
• Annual reports sent to Nevada Libraries editor for publication.
• Minutes submitted to Nevada Libraries editor for publication.
• Budget reviewed and approved.
  

February

• The treasurer submits NLA financial records to auditor for annual audit and preparation of income tax report.
• Selected library journals informed of next NLA annual meeting.
• Annual reports published in Nevada Libraries.
• Government Relations Chairperson monitors Legislature, when in session.
• Finance Committee distributes copy of approved budget to all officers and committee chairs.
  

March

• The treasurer submits quarterly financial report to board of trustees.
• January-March issue of Nevada Libraries published.
  

April

• National Library Week.
• President-elect works with President to select speaker and make arrangements to attend NLA/CLA dinner.
• Board of trustees meeting minutes published in Nevada Libraries.
• President works with Annual Convention chairperson to set convention place.
  

May

• MPLA delegate attends MPLA Executive board meeting.
• The treasurer sets up records to receive convention exhibitor fees for upcoming NLA annual convention.
  

June

• Awards and call for nominations for NLA offices published in Nevada Libraries by the chairpersonsof these committees.
• Awards chairperson at the same time sends each district chairperson the criteria for awards and asks that they submit nominations.
• The treasurer submits quarterly financial report to board of trustees.
• April-June issue of Nevada Libraries published
  

July

• ALA delegate attends the ALA annual conference.
  

August

• Pre-conference information, membership form, proposed amendments to the bylaws and slate of candidates published in the Nevada Libraries.
• President works with Executive Secretary to set agenda for membership meetings and board of trustee meetings to be held at annual conference.
• Nominations for awards submitted by chairpersonsof committees must be submitted 45 days prior to conference.
• The treasurer sets up records to receive convention registration fees (including luncheons, workshops, membership, etc.) for upcoming NLA annual convention.
• Last chance to renew NLA membership for current year
  

September

• The treasurer submits quarterly financial report to board of trustees.
• Constituent groups notify executive secretary of results of elections.
• July-September issue of Nevada Libraries published
  

October

• NLA annual meeting and board of trustees meetings.
• Districts elect members for nominating committee and announce their names at the annual conference.
• Election committee chairperson receives slate of candidates from the nominating committee chairperson before the end of the annual meeting along with nomination consent forms.
• The treasurer attends NLA annual convention and schedules time at the registration desk to assist with the collection of fees and to pay convention expenses.
• Constituent groups sponsor programs.
• President-elect presents slate of candidates to the board for approval.
• Elections chairperson prepares and mails ballots.
  

November

• Elections Committee counts ballots and notifies executive secretary of results of election.
• Election results are submitted for publication in the Nevada Libraries.
• Executive secretary sends NLA handbook, bylaws and calendar to all in-coming officers.
• Minutes of board meeting sent to Nevada Libraries for publication.
• Executive secretary compiles and distributes a list of incoming officers.
• Archivist requests all officers of NLA to deposit any records or documents no longer necessary to the archives.
• President-elect attends NLA/CLA dinner.
  

December

• Budget request forms and instructions distributed to all officers.
• All incoming officers and committee chairpersons submit budget requests to the Finance chairperson.
• Finance Committee meets to prepare draft budget for January board meeting and distributes prior to January board meeting.
• President-elect finalizes the slate of committee chairpersons for upcoming year as president.
• Chairpersons appoint committees.
• The treasurer submits NLA financial report to board of trustees.
• Annual reports submitted to the executive secretary.
• Certificate of board of trustees membership filed with Secretary of State.
• Finance chairperson requests budgets from officers.
• In-coming officers submit budget requests to finance chair.
• President-elect works with finance chairperson to prepare draft budget.
• Out-going officers submit annual reports to executive secretary.
• Executive secretary forwards copies of annual reports to Nevada Libraries editor.
• Out-going officers send dated documents to archivist.
• October-December issue of Nevada Libraries published.